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Clear to me during research for this article, is that many Councils are still determining asset management strategies that best suits their needs. Councils have no shortage of software options to choose from once they determine their actual software needs.
"Our research and experience also demonstrated many Councils who only have information in Financial Asset Registers generally employ a manual process using Microsoft Excel Spreadsheets to maintain assets information. This is an unsustainable and high-risk management practice. ”
For the purposes of this article, one asset software vendor has been ascribed for each Council (primarily based on dominant asset classes), but it should be mentioned that there are many Councils who utilise multiple asset vendors depending on asset classes. In short, there are several Councils utilising multiple asset solutions within their organisation than indicated in our graph.
Referring to the data, it’s clear the major change is many one-off solutions where in play 10 years ago. It seems numerous councils are consolidating across a smaller number of solutions and that several who have manual solutions are looking to purchase operational asset solutions. There is also a tradeoff between the options of “best of breed” solutions and the asset solutions that are purchased as part of an ERP suite.
Our experience is that there is a growing backlog of asset maintenance actions within Council generally, and increasingly the pressure is building on organisations to implement an asset solution that provides excellent asset information capability.
Councils depend highly on this asset information and the condition of their assets in order to plan and determine how they optimise the limited funds available for asset renewals and replacements. They also rely on these systems to help align the asset planning with the community plans of the region the Council services.
I don’t intend to deeply focus on any particular vendor in an article of this length, but there are a number of vendor movements to mention.
Asset Management is a specialised and important part of Council IT software requirements. The areas we believe need specific focus when examining Asset Management Solutions are:
It is clear that an investment in an Asset Management solution is important to the overall operations of a Council but extending functionality to mobility and Strategic Asset Management is a great step forward for many Councils.